• Name
• Company name
• Email address
• Telephone number
• Postal address
• Information submitted through contact forms
• Appointment requests
• Information relating to your enquiry
• Documents or files you choose to upload
• Information submitted through our Business Tools where you choose to provide it

​Personal Data Received from Third Parties

In the course of providing our services, Finbros S.A.R.L. may receive personal data from third parties rather than directly from the individual concerned.

Such information may be received from our clients, their directors, shareholders, beneficial owners, employees, representatives, suppliers, customers and other business contacts, as well as from public registers, government authorities, professional advisers, service providers and publicly available sources.

Depending on the circumstances, this may include identification information, contact details, professional information, financial information, ownership information, employment and payroll information and information relating to the provision of professional services.

Where required by applicable data protection legislation, Finbros S.A.R.L. will provide individuals with the information required regarding the processing of their personal data.

In the course of providing our services, Finbros S.A.R.L. may receive personal data from third parties rather than directly from the individual concerned.

Such information may be received from our clients, their directors, shareholders, beneficial owners, employees, representatives, suppliers, customers and other business contacts, as well as from public registers, government authorities, professional advisers, service providers and publicly available sources.

Depending on the circumstances, this may include identification information, contact details, professional information, financial information, ownership information, employment and payroll information and information relating to the provision of professional services.

Where required by applicable data protection legislation, Finbros S.A.R.L. will provide individuals with the information required regarding the processing of their personal data.

Finbros S.A.R.L. may use artificial intelligence-assisted software and automated tools to support certain administrative, analytical, document-processing, accounting or other professional activities.

Where personal data is processed through such tools, Finbros S.A.R.L. will take appropriate measures to ensure that the processing is carried out in accordance with applicable confidentiality, data protection and information security requirements.

Artificial intelligence-assisted tools are used to support, and not replace, appropriate professional review and judgement.

Finbros S.A.R.L. does not currently make decisions producing legal or similarly significant effects on individuals based solely on automated processing or profiling.

When you visit our website, certain technical information may be collected automatically, including:

• IP address

• Browser type and version

• Device information

• Operating system

• Pages visited

• Date and time of access

• Referring website

• Technical logs necessary for website security and operation

Some of this information may be collected through cookies or similar technologies. Please refer to our Cookie Policy for further information.

Our website includes interactive calculators, questionnaires, simulators and decision-support tools ("Business Tools").

Unless otherwise indicated, information entered into these tools is processed solely for the purpose of generating the requested result.

Information entered into our Business Tools is not retained by Finbros S.A.R.L. for the purposes of providing the requested calculation, estimate, simulation or other result, unless otherwise indicated within the relevant tool.

Certain Business Tools may allow you to download or save the information or results generated by the tool for your own use. You may choose to provide this information to Finbros S.A.R.L. separately, for example by email or through another communication channel.

Where a Business Tool allows you to submit information directly to Finbros S.A.R.L., the information you choose to submit will be processed for the purpose of responding to your request and providing any requested information or services, in accordance with this Privacy Policy.

Business Tools are not intended for the submission of sensitive personal data, confidential client information or other information that is not necessary for the requested functionality.

We process your personal data only where necessary and for legitimate purposes, including:

• Responding to your enquiries and requests;
• Providing information about our services;
• Scheduling and managing appointments;
• Delivering accounting, payroll, tax, corporate and advisory services;
• Operating and improving our website and Business Tools;
• Managing client relationships;
• Maintaining the security and integrity of our website and IT systems;
• Complying with applicable legal, regulatory and professional obligations; and
• Establishing, exercising or defending legal claims where necessary.

We will process your personal data only for the purposes for which it was collected, unless we are required or permitted by law to use it for another compatible purpose.

Under the General Data Protection Regulation (GDPR), we process personal data only where a lawful basis exists.

Depending on the circumstances, the processing of your personal data may be based on one or more of the following legal grounds:

• Your consent, where you have freely given it;
• The performance of a contract, or taking steps at your request prior to entering into a contract;
• Compliance with a legal obligation to which Finbros S.A.R.L. is subject;
• Our legitimate interests, provided that these interests do not override your fundamental rights and freedoms.

Where processing is based on your consent, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before its withdrawal.

Finbros S.A.R.L. does not sell, rent or otherwise disclose your personal data for commercial purposes.

Where necessary to provide our services or comply with legal obligations, we may share personal data with trusted third parties, including:

• Website hosting and IT service providers;
• Cloud software providers;
• Professional advisers and service providers engaged by Finbros S.A.R.L.;
• Banking institutions where required for the provision of our services;
• Public authorities, regulators or law enforcement agencies where disclosure is required by law;
• Other third parties where you have expressly authorised or requested such disclosure.

All third parties processing personal data on our behalf are required to implement appropriate technical and organisational measures to protect your personal data and to process it only in accordance with applicable data protection laws.

Where personal data is transferred outside the European Economic Area (EEA), Finbros S.A.R.L. will ensure that appropriate safeguards are in place in accordance with the GDPR.

Such safeguards may include:

• an adequacy decision issued by the European Commission;
• the European Commission's Standard Contractual Clauses (SCCs); or
• any other lawful transfer mechanism recognised under applicable data protection legislation.

Where no appropriate safeguard exists, personal data will only be transferred where permitted under the GDPR.

Finbros S.A.R.L. retains personal data only for as long as necessary to fulfil the purposes for which it was collected, including the provision of our services, compliance with legal and regulatory obligations, the resolution of disputes and the enforcement of our agreements.

Personal data is generally retained for different periods depending on the nature and purpose of the processing. These periods may be determined by:

• the duration of the contractual or business relationship;
• applicable accounting, tax, corporate and employment record-keeping requirements;
• applicable anti-money laundering and customer due diligence requirements;
• limitation periods applicable to potential legal claims; and
• other legal or regulatory obligations applicable to Finbros S.A.R.L.

Once personal data is no longer required for these purposes, it will be deleted, anonymised or otherwise securely disposed of in accordance with our internal retention procedures, unless continued retention is required or permitted by law.

Under the General Data Protection Regulation (GDPR), you may have the right to:

• Request access to your personal data;
• Request the correction of inaccurate or incomplete personal data;
• Request the deletion of your personal data where applicable;
• Request the restriction of processing in certain circumstances;
• Object to the processing of your personal data where permitted by law;
• Receive certain personal data in a structured, commonly used and machine-readable format (data portability);
• Withdraw your consent at any time where processing is based on consent, without affecting the lawfulness of processing carried out before its withdrawal; and
• Lodge a complaint with the competent supervisory authority.

These rights are subject to the conditions and limitations provided by applicable law. In particular, Finbros S.A.R.L. may be required to retain certain personal data in order to comply with legal, regulatory, accounting, tax or anti-money laundering obligations.

You also have the right to lodge a complaint with the Luxembourg data protection supervisory authority, the Commission nationale pour la protection des données (CNPD), if you consider that the processing of your personal data infringes applicable data protection legislation.

If you wish to exercise any of your rights, please contact us using the contact details provided at the end of this Privacy Policy. We may request additional information to verify your identity before responding to your request.

Our website uses cookies and similar technologies to ensure the proper functioning of the website, enhance your browsing experience and, where applicable, analyse website usage.

Some cookies are strictly necessary for the operation of the website, while others are used only with your consent.

You may manage or withdraw your cookie preferences at any time through our Cookie Preferences. Further information regarding the cookies we use is available in our Cookie Policy.

Finbros S.A.R.L. may update this Privacy Policy from time to time to reflect changes in our services, legal obligations or data processing practices.

Any updates will be published on this page together with the date of the latest revision.

We encourage you to review this Privacy Policy periodically to remain informed about how we protect your personal data.